Data Privacy, Cookies & Modern Slavery Statement

•  Name, company and job title
• Contact information including e-mail address
• Demographic information
• Your preferences and interests from a business perspective
• Information relating to your market sector or business domain
• Information associated with surveys, business opportunities or employment (please refer to the Recruitment section)
• Images via CCTV (closed-circuit television) located in and around each Ultra location

We may use your Personal Data to:

• Communicate with you using commonplace technology (e-mail, telephone, tele-conferencing for example)
• Engage in business transactions with you to process orders for Ultra products and services
• Contact you about current and potential business and employment opportunities
• Send newsletters, bulletins and circulars
• Invite you to business events hosted by us or by other parties
• Improve our products and services and for other market research and surveys
• Send promotional materials or other information we think you will find interesting
• Undertake any other business activity associated with our interactions with you

Use of overt CCTV is integral to us improving security control at all our locations and the quality of life for all people who work at our sites, visit our sites, or live near to our sites in an open and transparent manner and where we have legitimate reason to do so. 

It is not our intention to electronically collect Personal Data from children and we do not promote or market our services to children without legitimate reason (engagement with schools and colleges for example). If you are a parent or legal guardian and you are concerned that your child has given us Personal Data, please contact our Group Data Protection Officer (please refer to the Further information section).

We respect your privacy and will not share any Personal Data collected from you via whatever means except when required by law, including (without limitation) compliance with applicable data protection and privacy laws or judicial proceedings, court orders or any other legal processes, without fair and legitimate reason to do so. Any Personal Data you share with us will be treated with care and only used for the purposes set out in this global Data Privacy notice. Ultra will not sell any of your Personal Data.

We are committed to ensuring that your Personal Data is secure. In order to prevent unapproved access or disclosure we have put in place technical and organisational measures to safeguard and secure the Personal Data we collect.

We generally retain your Personal Data for as long as needed to manage our relationship with you. We carry out periodic reviews of the Personal Data we hold to ensure it is up to date and accurate.

• Access - You may request access to a copy of your Personal Data and further information about how we deal with your Personal Data.
• Accuracy - You may request that we correct, delete or restrict the use of any inaccurate Personal Data we hold.
• Erasure - You may request that we erase Personal Data we are holding where it is no longer being used for the purpose it was originally submitted for.

As a convenience to visitors, our website may contain links to other websites. Ultra is not responsible for the privacy practices or the content of such websites and it is recommended that users read the privacy policy statements posted via each website visited.

If you have any questions or concerns about this global Data Privacy notice or wish to exercise your rights our Group Data Protection Officer can be contacted via:

E-mail: [email protected].

Post: Group Data Protection Officer, Ultra Electronics, Scott House, The Concourse, Waterloo Station, London SE1 7LY.

We reserve the right to review the information contained in this global Data Privacy notice, please refer to this page frequently to view any changes or updates.

As part of any recruitment process Ultra collects and uses Personal Data relating to job applicants. This global Data Privacy notice applies to all prospective applicants and candidates during the recruitment and selection process for a role within Ultra. The application may be for a permanent, temporary or fixed term contract of employment as well as applications from candidates applying for an Apprenticeship or Graduate placement or to provide services via a Limited Company supplier agreement or through an Employment Agency or Umbrella Company. 

In addition to the notice below and regardless of location, all applicants and candidates should read the privacy notices and statements displayed when applying using our HR Information System and any other Application Tracking systems in operation.

Privacy Notice (UK) – Applicants

1.1 What are cookies?

A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

1.2 Persistent and session cookies

Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.

2.1 Strictly necessary cookies

Strictly necessary cookies help make a website usable by enabling basic functions like page navigation and access to secure areas of the website. The website cannot function properly without these cookies.

2.2 Analytical/Performance Cookies

Statistic cookies help website owners to understand how visitors interact with websites by collecting and reporting information anonymously.

2.3 Google AdWords Remarketing

Google Ads Remarketing is a remarketing and behavioural targeting service provided by Google. We use Google Ads Remarketing to display relevant advertisements to website visitors based on the pages of www.ultra.group that have been viewed, improving our website experience.

Google Ads Remarketing cookies collect data about your activities when you visit our website by placing a cookie on your machine. This cookie does not identify you or give us access to your computer as no personal data (also known as Personally Identifiable Information or PII) is stored in Google Ads Remarketing. The cookie allows us to show you relevant advertisements based on your browsing of our website.

Details of how you can opt-out of accepting these cookies:

• To opt-out via the Ultra website: Click Cookie preferences (in the footer or via a link in section 3, below)
• To opt-out of Google AdWords Remarketing: Google Support
• To opt-out of all third party cookie advertising: Network Advertising Initiative opt-out page
• To control the use of device identifiers: Via your device settings

3.1 Most browsers allow you to refuse to accept cookies and to delete cookies.

The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:

1. Chrome – https://support.google.com/chrome/answer/95647?hl=en
2. Internet Explorer – https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies
3. Edge – https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy
4. Firefox – https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences
5. Safari – https://support.apple.com/kb/PH21411
6. Opera – http://www.opera.com/help/tutorials/security/cookies/

You can manage the cookies used on our website at anytime by visiting our cookie portal.

3.2 Negative impact of blocking cookies

If you block cookies, you will not be able to use all the features on our website.

4.1 We may update this policy from time to time by publishing a new version on our website.

4.2 You should check this page occasionally to ensure you are happy with any changes to this policy.

4.3 We may notify you of changes to this policy by email or through a message on our website.

5.1 This website is owned and operated by Ultra Electronics Holdings.

5.2 Our principal place of business is at Scott House, The Concourse, Waterloo Station, London SE1 7LY.

5.3 You can contact us:

1. by post, using the postal address given above;
2. using our website contact form;
3. by telephone, on +44 (0) 208 813 4321; or
4. by email, using [email protected]

6.1 Our Group Data Protection Officer can be contacted via e-mail [email protected]. Individuals have the right at any time to raise concerns with a data protection supervisory authority directly. We encourage you to contact us in the first instance as we aim to promptly, efficiently and satisfactorily resolve any questions or concerns you have in relation to your personal data.